Presentation Guidelines

  • home
  • PRESENTERS
  • Presentation Guidelines
  • Invited/Oral/Video Presentation
  • Poster Presentation
  • E-poster
  • Video Exhibition

Guidelines for Invited/Oral/Video Presentation

The HBP Surgery Week 2020 Committee would like to thank you for your participation. Here are a few tips to make sure your experience is successful. Please read carefully and contact us if you have any questions.

1. Presentation Time

Session Type Allocated Time
Senior Professor Lecture, Invited Lecture 30 min.
Presidential Lecture, Keynote Lecture 20 min.
Symposium 10 or 20 min.
KAHBPS Fund Study 12 min.
Debate 15 min.
Nurse Symposium 15 min.
Plenary 10 min. presentation + 5 min. for Q&A
Best Oral 8 min. presentation + 2 min. for Q&A
Oral / Video Presentation 5 min. presentation + 2 min. for Q&A
Poster Presentation 5 min. presentation (include Q&A)
  • -Please be sure to keep to the allocated presentation time in consideration of the next speaker.
  • -Arrive at your session room at least 10 minutes before the session begins.
  • -You will be responsible for controlling/advancing your presentation slides.

2. Presentation File Format

  • -Microsoft Office PowerPoint (PPT) 2010 or PDF under 35 MB size (4:3 aspect ratio)
  • -Use a common font such as Arial, Times New Roman or Tahoma.
    (Special fonts might be changed to a default font.)
  • -Images should be in JPG, GIF or BMP format.
  • -Video Presenter: Video files should be in WMW, MPEG or AVI format.

3. Equipment

  • -Session rooms will be equipped with a computer running Windows (no Mac), a projector and microphone.
  • -The podium will be equipped with a monitor, microphone, mouse and smart pointer (no keyboard).
  • -We DO NOT recommend using your own laptop computer for your presentation to avoid problems with computer-projector compatibility.
  • **Apple Macintosh / Apple Keynote / Personal Laptop Users:
    Please visit the onsite preview room and bring your Mini Display Port-VGA Adapter.

4. File Submission

  • -Please visit the Preview Room at least 2 hours before your scheduled presentation and bring your presentation files on a USB memory stick.
  • -Presenters are requested to check their presentation files to ensure they work correctly in our system.
* Preview Room Operating Hours
Place Preview Room (5F)
Date March 26 (Thu) – 27 (Fri) March 28 (Sat)
Time 7:10 - 18:00 7:10 – 12:00
* Please download the slide template

To be updated

Guidelines for Poster Presentation

You are required to both present your abstract and mount the paper poster on the panel. If you do not both present your abstract and mount your poster on-site according to the schedule, you will be excluded from being considered for the HBP Surgery Week 2020 Best Poster Award.

1. Presentation Timen

Place Exhibition Hall (5F)
Date March 26 (Thu) – 27 (Fri)
Time 07:10 - 08:00 (50’)
  • -Please be sure to check your session and presentation time.
  • -Presenters are highly recommended to meet their chairpersons at the session room and take a seat in the first row at least 10 minutes before the session starts.

2. Presentation File Submission

  • -Presentation file submission schedule: By March 6 (Fri), 2020
  • -Language of presentation material: English
  • -File Format
Format MS-PowerPoint (MS Office 2010, 2013, 2016)
Screen Ratio 16:9
Number of Slides 3~7 pages are recommended
  • *PPT file must be prepared and emailed to the secretariat in advance.
    (Secretariat email: hbpsurgery@khbps.org)
Total Capacity Maximum 5MB
Font Default font provided by MS Office
First Slide "Abstract Title," "Presenter’s name and co-authors’ name," "Affiliation" and "Country" must be included on the first slide of your file.
Remarks * We will upload your presentation file in the session room in advance.
How to upload your Presentation File
  • -PPT file must be prepared and emailed to the secretariat in advance.
    * Secretariat email: hbpsurgery@khbps.org

3. Poster Panel (Paper Poster)

1) Poster Display Schedule
Process Date Time
Affixation March 26 (Thu) 06:30 – 07:00
Poster Presentation March 26 (Thu) -  27 (Fri) 07:10 - 08:00 (50’)
Poster Display March 26 (Thu) -  27 (Fri) 07:10 – 18:00
March 28 (Sat) 07:10 – 12:00
Removal March 28 (Sat) 12:00 ~
  • -Please affix it 30 minutes before the presentation begins.
    (* Presentation start time: 07:10)
  • -Mounting and demounting should be done according to the schedule above. Posters left behind after the demounting time will be discarded without notice.
2) Poster Display Specs
  • -Poster size should be A0 (1189mm x 841mm)
  • -Poster panels are 2,350mm in height by 950mm in width
  • -The poster title, author(s)'s name(s) and affiliation(s) should appear at the top.
  • -Each poster board has the final abstract number on it. The final abstract number will be notified in March.

Guidelines for E-poster

1. Display Schedule and Location

  • *The presentation file will also be displayed in the E-poster & Video Exhibition Zone in the Exhibition Hall, 5F, Seoul Dragon City.
  1. 1)Presentation preparation: Presentation not required
  2. 2)Poster Display: Download the template and upload your poster (PDF file) to the online abstract submission system on My Page.
Date March 26 (Thu) - 27 (Fri) 07:10 – 18:00
March 28 (Sat) 07:10 – 12:00
Location Exhibition Hall, 3F, Seoul Dragon City
(E-poster & Video Exhibition Zone)

2. E-Poster File

  • -Presentation file submission schedule: Jan 28 (Wed) - March 6 (Fri), 2020
  • -Language of presentation material: English
  • -File Format
Format MS-PowerPoint (MS Office 2010, 2013, 2016)
Screen Ratio 16:9
Number of Slides 3~7 pages are recommended
*PPT file must be prepared and emailed to the secretariat in advance.
(Secretariat email: hbpsurgery@khbps.org)
Total Capacity Maximum 5MB
Font Default font provided by MS Office
First Slide "Abstract Title," "Presenter’s name and co-authors’ name," "Affiliation" and "Country" must be included on the first slide of your file.
Remarks * Video must not be included.
How to upload your E-poster File

To be updated

Guidelines for Video Exhibition

The HBP Surgery week 2020 Committee would like to thank you for your participation. To provide a valuable and useful opportunity for participants, we are planning to run a special program called the “Video Exhibition Session” with videos to be shown in the Exhibition Hall.
  • -Submission Deadline: March 6, 2020
  • -It will be shown throughout the day for participants. Personal presentation is not mandatory.
  • *File Submission for Video Exhibition
  • -Please submit your video for the Video Exhibition via email by March 6, 2020.
  • -Video will be shown automatically without sound.
  • -The length of the video should be 6 min.
  • -Video files should be in WMW, MPEG or AVI format.
  • -The file name should be “Abstract Number Lecture Title.” For example) ABST0001_ Laparoscopy-assisted total gastrectomy (LATG)
How to upload your Presentation File
  • -PPT file must be prepared and emailed to the secretariat in advance.
    * Secretariat email: hbpsurgery@khbps.org